Offered by the Toulouse School of Graduate Studies, the Vice President for Research and Technology Transfer, and the Graduate Student Council

Application Deadline for Fall 2009: November 3, 2009

Application Deadline for Spring 2010: February 16, 2010

Students in good standing who are currently enrolled in master’s or doctoral degree programs may apply for Graduate Student Travel Grants to support the costs of their travel to professional meetings held during the 2009-2010 academic year. The meetings should be clearly relevant to the degree being sought.

A. Funds will be available to support graduate students who:

• will be presenting research or creative activity which the student authored/co-authored, created/co-created. The presentation or activity must have been peer-reviewed. Documentation must be included with the travel grant application that the submission has been accepted. Examples of activity include, but are not limited to: oral presentation, poster presentation, panelist, discussant, performance, exhibition.
• are conducting or participating in workshops or professional development activities that will substantially enhance their professional skills or capabilities.

Support will not be provided to simply attend a meeting without active participation.

B. Students are eligible if the travel qualifying under A (above) occurs on or after September 1, 2009 and before August 31, 2010.

Limitations

1. Students may receive only one Travel Grant for the academic year.
2. Priority will be given to students who have not previously received a Travel Grant.
3. Preference will be given to students who are first-authors of scholarly research or creative presentations and are attending the professional meeting with their major professor or a faculty member with whom they work.
4. The maximum amount awarded will be $300.
5. Students must receive at least $100 in matching funds from their departments or other appropriate sources (e.g., other university offices, grants, contracts, private foundations).
6. For projects that involve more than one student, a maximum of two Travel Grants can be awarded. The application must identify the student's co-author who is also applying for a Graduate Student Travel Grant.
7. Students must have an approved degree plan on file in the Graduate School.

Applications must be submitted on the application form available from the Toulouse School of Graduate Studies.

• Only typed applications will be considered.
• Incomplete applications will not be considered.
• Students may apply if they have not yet received feedback concerning whether or not their submission has been accepted. In these cases, documentation of the student’s submission must be attached to the application. Students who file such Travel Grant applications may receive a Travel Grant award pending acceptance of the submission. Students holding pending awards must notify the Graduate School immediately upon notification of acceptance or rejection of the presentation or activity. If an awardee’s submission is rejected, the Travel Grant will be awarded to another student.

Application process

• Complete the 2009-2010 Student Travel Grants application.  The application must be typed.
• Applicant submits application to his/her Department Chair (or the grant account holder) who will verify the matching funds which will be provided.
• Applicant submits application to his/her Department Chair/major professor/faculty member who completes Faculty Evaluation section and submits completed form to the Graduate School.

Deadlines

• For Fall 2009, applications are due by November 3 and awards will be announced November 20.
• For Spring 2010 applications will be due by February 16 and awards announced March 12.
• Completed travel vouchers and Travel Grant evaluation must be submitted within 14 days of completion of travel or within 14 days of award notification from the Graduate School if travel has already occurred.
• Failure to comply with these deadlines will result in the Travel award forfeiture.
• Awards will be made by a committee appointed by the Graduate Dean.

*You may either print and fill out this form traditionally or if you have Adobe Acrobat Reader, you can fill in this document electronically. To download Adobe Acrobat Reader, visit Adobe's website here.